CMS - Content Management System

Content management system (Abbreviation CMS) is a software or group of applications for creating and managing digital content. They facilitate collaboration. There are different forms for this.

CMS systems are programs that are used to create, edit and organize content. The content can consist of different media (for example, texts, images, videos, multimedia documents. etc.).

CMS - Content Management System

Forms of CMS systems

Enterprise Content Management (ECM)

Enterprise Content Management (ECM) is used for collaboration within a company. Here, document management, digital asset management and storage functions for data records are integrated. In addition, role-based access to the company's digital resources is defined.

Web Content Management (WCM)

A Web Content Management (WCM) facilitates the collaborative creation, publishing and maintenance of a website

How does a content management system work?

In principle, content management systems always consist of 2 different components:

Content Management Application (CMA)

The content management application (CMA) allows the user to create a website and insert, maintain or update content without any programming knowledge.

Content Delivery Application (CDA)

The content delivery application (CDA) delivers the relevant information or content to the visitors.

Separation of content and layout

Basically, in a CMS system the basic layout and the content are separated. Therefore, the great advantage of the systems is that different types of content (texts, images, videos, etc.) can be used, changed or added to a website via a web-based user interface (so-called backend) without the need to involve a programmer or web designer.

Another advantage is that any layout changes can be made without having to change the content itself.

The respective users choose from appropriate templates (also called templates) for content creation.

When does a content management system have advantages over static HTML pages?

Content management systems are interesting options when different users work on one system. In addition, they offer the following advantages:

  • easy Distribute, delete, modify or locate information
  • Contents can be displayed in Real-time be controlled
  • Go to Publication of the contents are no programming knowledge necessary
  • The workflow can be supported and optimized
  • Local flexibility, since the CMS system of each place and from Each device can be accessed from

Are there also disadvantages?

Where there is light, there is also shadow. The main disadvantages of a content management system:

  • Available features usually have to be realized via modules or plug-ins (also called add-ons)
  • If one decides for a system, one is relatively dependent on it
  • The user must learn the operation
  • There are higher hardware requirements
  • Due to the proliferation, the systems are more vulnerable to attacks - therefore appropriate maintenance and updating is very important

Does a CMS have advantages or disadvantages compared to a modular system?

Advantages of CMS over modular system

  • Flexibility design
  • Data sovereignty
  • Support
  • Multiple projects possible with one system
  • Handling partly better
  • Flexibility
  • Web hosting provider can be freely chosen and later also changed
  • SEO kits do not always have full SEO capabilities

Disadvantages CMS compared to construction kits

  • higher production costs
  • Administrative costs
  • it cannot be started immediately - there must be some lead time for setup and template creation
  • Individualization and SEO often relatively costly
  • Possibly a CMS with a construction kit useful (e.g. Divi-Theme, Elementor, etc.)
  • Additional modules may be subject to a charge

Ready-made modular system can be useful

For small websites, the use of ready-made construction kits can be useful. The following construction kits are the most common:

  • GoDaddy
  • Wix
  • Jimdo
  • Web4Business
  • Weebly
  • One
  • Beepworld
  • 1 & 1 Ionos
  • Strato

The advantage of building kits is that you can usually start creating them immediately. Especially for small companies or service providers, a prefabricated construction kit can be a sensible alternative to their own content management system.

A very big disadvantage of a homepage construction kit, however, is that I can't simply change providers later on.

What content management systems are available on the market?

There are a large number of different CMS systems on the market. We would like to give you an overview of the most common content management systems below. If you decide to use a service provider, you should take into account that the choice of your CMS system can also affect the choice of your service provider. Therefore, you should pay attention to common systems - otherwise the effort for a change can be very high.

WordPress

WordPress is the world's leading free CMS for creating dynamic websites. Through over 50,000 different plugins, the CMS system can be individually supplemented and customized. The training period for the user is relatively easy. However, many plugins are chargeable. Therefore, any follow-up costs can not be insignificant.

Originally, it was developed to create a blog and manage it with little effort. However, other websites can also be managed and created.

WordPress is the most widely used CMS system in the world.

Joomla

Joomla is a free content management system for creating websites. The system mostly serves for publishing websites with dynamic content.

Setting up the system is complex and requires appropriate knowledge.

There are many free and paid modules, plugins and extensions. 

Typo3

TYPO3 is an open source content management system available in more than 50 languages, in addition there are numerous extension possibilities. TYPO3 is very flexible and can be used for small websites up to complex, multilingual solutions for internationally operating companies.

However, due to the large functional scope of the system, TYPO3 requires a long training period for the programmer.

Drupal

Drupal was developed in the Netherlands. It is an open source content management framework. The CMS offers a wide range of features and is used for complex corporate websites, private blogs, and government organization websites. Originally, it was developed to design and publish social content such as forums.

Around 40,000 free modules and more than 2,500 free themes are available for customization.

Contao

Contao is a browser-based content management system first released in 2006 under the name TYPOLight.

The CMS system offers a simple template system with numerous templates, a powerful document management, news, event and newsletter modules, a form generator and a comfortable user and authorization management.

Which CMS system is the best?

This point is often discussed - and interpreted depending on one's point of view and personal preferences.

In our eyes, there is no right or wrong - rather, the initial situation and the individual requirements must be considered, as each system has its own advantages and disadvantages. It is a difference if a CMS system has to handle 50 or 100 pages or if my site manages 1000 pages, which are still multilingual.

What requirements do I need if I want to use a CMS system?

Most CMSs require the following:

  • PHP (mostly in the current version)
  • sufficiently large database
  • reasonable web hosting package

What should be considered when choosing the CMS system?

You should pay attention to the following points when choosing your content management system:

  • Is the system future-proof? Are there updates and who can perform them?
  • What data security is in place?
  • What flexibility is needed for content maintenance?
  • How user-friendly is the system?
  • What performance is available?
  • What are the requirements for the system (e.g. should it be multilingual, etc.)?
  • Does the CMS system have to support my workflow? (e.g. should automatic appointment bookings be possible, etc.)
  • What rights and role distribution do I need and what does the respective system offer?
  • What content and media do you want to manage?
  • What know-how is available at the user?

The considerations should be very detailed, since a move from one system to another is usually relatively complex.

Are CMSs search engine friendly?

All CMS systems are basically search engine friendly.

Due to the large number of users and the respective community, innovations are always implemented promptly. Conversely, this means that many aspects of search engine optimization are often already integrated. Further optimizations such as the reduction of the loading time, etc. can be realized via corresponding extensions.

Summary

A CMS system can be useful - however, you should carefully consider which system to use.

We will be happy to help you choose your system.